Role Synopsis:

• Executive Assistant to General Director plays a crucial role in ensuring the efficient operation of the office and the smooth execution of the General Director’s responsibilities. This position requires a highly organized and proactive individual capable of managing multiple priorities while maintaining confidentiality and professionalism. 

Key Accountabilities:

• Provide comprehensive administrative support to the General Director, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Serve as the primary point of contact between the General Director and internal/external stakeholders.
• Facilitate effective communication by drafting emails, memos, and other correspondence on behalf of the General Director.
• Assist in the planning and execution of special projects, initiatives, and events.
• Track project deadlines and deliverables, ensuring timely completion of tasks.
• Handle sensitive information with the utmost discretion and confidentiality.
• Maintain and organize confidential files and documents.
• Prepare agendas, take minutes, and follow up on action items from meetings attended by the General Director.
• Organize logistics for board meetings, including materials preparation and venue arrangements.
• To accompany the General Director to meetings in Azerbaijan and abroad when necessary. Not having any obstacles to travel.
• Support general office management tasks, including maintaining supplies and ensuring an efficient office environment.
• Collaborate with other administrative staff to streamline processes and improve office operations. 

Required background:

• A bachelor’s degree in business administration, management, engineering or related field preferred. 
• 5+ years of experience as an executive assistant or in a similar administrative role.
• Proven experience supporting senior executives and managing complex schedules. 

Required skills:

• Proficiency in MS Office suite.
• Strong skills in data management and presentation preparation. 
• Excellent organization and time-management skills with the ability to prioritize tasks effectively. 
• Strong attention to detail and accuracy in all work outputs.
• Very good command of Azerbaijani, English, and Russian languages is preferred.
• Excellent written and verbal communication skills. 
• Ability to interact professionally with stakeholders at all levels, including government officials and industry partners. 
• Proven ability to handle sensitive information with the outmost confidentiality and professionalism.
• Strong critical thinking and problem-solving skills to address challenges proactively.
• This role may require flexibility in working hours to accommodate the needs of the General Director. 

What we offer:

• Opportunity to gain continuous experience from local and foreign experts
• A dynamic and challenging work environment 
• Career development and professional growth opportunities
• Supportive and professional team collaboration

Interested candidates are invited to submit their CVs to the e-mail address  with the subject line “Executive Assistant to General Director Application”. Only applications with the name of the vacancy in the subject area will be considered. 

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