Due to the expansion of our company’s activities, we are seeking a reliable, proactive, and highly responsible Executive Assistant to provide comprehensive support to the Director in managing administrative, organizational, and operational functions.

We are looking for a candidate who can effectively coordinate business processes, monitor task execution, communicate with partners and clients, and represent the Director’s interests within assigned responsibilities.

Key Responsibilities:

• Provide full administrative and organizational support to the Director.
• Organize business meetings, negotiations, conferences, and business trips.
• Prepare meeting materials, presentations, reports, analytical summaries, and commercial proposals.
• Monitor the execution of tasks assigned by the Director to employees.
• Assign tasks to responsible persons and track deadlines.
• Manage business correspondence and professional communication.
• Communicate and coordinate with suppliers and contractors.
• Collect, analyze, and structure information for management purposes.
• Prepare meeting minutes and ensure follow-up on action points.
• Maintain internal documentation and corporate reporting.
• Arrange flights, hotel bookings, transfers, and full business travel logistics.
• Represent the Director in meetings and negotiations when required.

Requirements:

• Fluency in Azerbaijani, Russian, and English (written and spoken).
• Excellent verbal and written communication skills.
• Strong computer skills (Microsoft Office: Word, Excel, PowerPoint; Google Workspace).
• Experience in business correspondence and document management.
• High level of self-organization and responsibility.
• Ability to work in a fast-paced, multitasking environment and meet deadlines.
• Strong analytical thinking and attention to detail.
• Excellent communication and negotiation skills.
• Previous experience as an Executive Assistant, Business Assistant, Personal Assistant, or Project Coordinator is an advantage.
• Experience in the tourism industry will be considered an additional advantage.

Personal Qualities:

• Confidential and trustworthy.
• Proactive and initiative-driven.
• Disciplined and well-organized.
• Stress-resistant and adaptable.
• Reliable, accountable, and punctual.
• Detail-oriented with a strong sense of responsibility.
• Fast learner with a positive attitude.
• Results-oriented mindset.

We Offer:

• Employment in a stable and growing company.
• Opportunities for professional and career development.
• Participation in important organizational and business decisions.
• Comfortable office environment and a friendly team.
• Diverse and engaging responsibilities.
• Competitive salary (to be discussed during the interview process).

If you are highly organized, solution-oriented, and ready to become a trusted right hand to the Director, we would be pleased to receive your application.

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