IBH – Global Training for Energy and Oil & Gas Professionals

We're growing and we’re looking for a reliable, organised and people-oriented Training & Operations Coordinator to become the backbone of our operations. If you enjoy planning, making things run smoothly, and being the go-to person everyone can count on this role is for you!

At IBH, we deliver professional training for experts in the oil & gas industry. We run courses all over the world and we need someone who can help us deliver a great experience every time.

Key Responsibilities:

• Managing all course logistics and hotel-related requests, including researching, course venue arrangements, flights, transportation, social events and confirming accommodation for course participants and lecturers.
• Preparing and printing all course materials, including course books, name badges, certificates, and QR-coded feedback forms.
• Creating and managing brochure links for each course and ensuring they are shared effectively with team members.
• Coordinating with the marketing manager – ensure they have accurate course information, brochure links, list of participants, testimonials.
• Working with course-related data – manage lists of participants, testimonials, certificate tracking, agreed discounts, and ensure this data is correctly structured and up-to-date in internal systems.
• Handling course closing documentation including organising all related files: instructor payments, receipts for venues, flights, expenses, and updating course participants in CRM
• Continuously update and maintain the client database, ensuring accuracy and relevance.
• Managing virtual training courses on Zoom including scheduling, set up sessions, support instructors and participants during the event, and ensure everything runs smoothly online.
• Prepare secure payment links
• Search for qualified lecturers/trainers for upcoming courses, conducting online research and supporting the recruitment process.
• Post job vacancies and assist in recruitment activities to attract and onboard new team members
• Demonstrate strong proficiency in Microsoft Office tools
• Be open and flexible to learning and using new digital platforms, software, and tools that enhance team productivity and improve operational efficiency
• Be open to occasional travel to support in-person events or training sessions.

What We’re Looking For:

• You’re highly organised and have great attention to detail.
• You’re comfortable using Excel, Word, and digital tools and open to learning new platforms
• You’re fluent in spoken and written English
• You can manage multiple tasks, work independently and follow through on deadlines.
• Experience in event planning or administration is a strong advantage.

What You’ll Get:

• A key position in a small, collaborative and international team environment
• Opportunities to learn and grow as the company scales
• Occasional travel opportunities to support in-person training

Working Schedule 5/2, 10:00-17:00

Salary 900 AZN, with the opportunity to earn additional commissions and bonuses

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