GENERAL ACTIVITIES:

• Execution of COMPANY Purchase Requisition (“PR”) to Purchase Order (“PO”) process (“P2P”) in procuring materials and services for COMPANY, which includes end-to-end delivery, i.e. from requisition handling to PO placement, PO acknowledgment, invoice resolution and PO closure.
• CONTRACTOR personnel shall manage, track, expedite, change and close PO’s; create releases against
• COMPANY’s Master Agreements and Blanket Orders; coordinate freight forwarding activities associates with
• PO’s, work orders, releases, etc.; manage performance conversation with COMPANY Suppliers when and as required by COMPANY.
• Performing one-off purchases for tactical materials and services, in compliance with COMPANY’s global and regional procurement standards; Delivery of all activities as described in COMPANY’s standard operating procedures documented and maintained by COMPANY’s Procurement Services Team;
• Ensuring that all activities by CONTRACTOR personnel are performed in accordance with COMPANY’s corporate policies and processes, defined governance and delegations of authority, as well as external laws and regulations;
• CONTRACTOR personnel shall fully comply with COMPANY Ethic and Compliance & code of conduct requirement.
• CONTRACTOR personnel shall comply with the provisions of Confidentiality Agreement executed between
• COMPANY and CONTRACTOR.
• FRONT-END ACTIVITIES SHALL INCLUDE BUT NOT BE LIMITED TO:
• To ensure the P2P execution CONTRACTOR PERSONNEL shall:
• Check Purchase Requisition (“PR”) quality and proceed with rejection whether it is required;
• Generate Request for Quotation (“RFQ”) to COMPANY Approved Vendors based on relevant category guidance for the scope of work provided by Line;
• Validate submitted quotes (check technical parameters, price and incoterms);
• Request Material Coordinators to proceed with part number update if required;
• Analyse and confirm supplier bids, and manage award and contracting (via stand-alone call-off, or PO.);
• Request COMPANY Contract owner to proceed with Price Book update if required;
• Release Purchase Order based on PO Quality Check List: Incoterms, Location, Ship by Date, Delivery date, currency, Payment Terms, 3PL Vendor, OAF;
• Support COMPANY’s conformance and compliance activities related to COMPANY’s expenditures;
• Complete Purchase Orders Response (‘’POR’’) actions in Supplier Relationship Management SRM inbox;
• Coordinate with COMPANY’s Logistics and Materials Management and supplier PERSONNEL involved in scheduling /tracking / monitoring /services and/or material movements;
• Identify HSSE and/or other risks related to materials and services supply and escalate those to Procurement
• Services Buyers Team Lead;
• Act as focal point for end-user/customer queries for the material and service deliveries.
• BACK-END ACTIVITIES SHALL INCLUDE BUT NOT BE LIMITED TO:
• Approve RFx and POs up to value agreed with COMPANY.
• Develop reports specific to P2P activities in AGT Buyers Team.
• Monitor the trend in Work in Progress, follow up with COMPANY’s Operational Procurement team members on progress, intervene and support COMPANY’s Operational Procurement team as required to progress the work, remove bottlenecks from the system, address escalations related to these Purchasing Categories
• Escalate to Procurement Services Buyers Team Lead the exceptions requiring special analysis or approach.
• Gain and maintain expertise in AGT Region to support P2P activities in P2P system.
• Resolve invoice exceptions for PO’s placed.
• Investigate & resolve problematic invoices.
• Provide feedback to referring Procurement agent on the root cause of the issue and resolution steps taken.
• Follow to Return To Vendor (RTV) process as per P2P system requirements.
• Investigate and advise on blocked invoices due to missing GR or Quantity Discrepancies.
• Creation of non-English Service Entry Sheet (‘’SES”) (Azeri, Georgian, Turkish).
• Execute the Procurement Helpdesk Activities: Supplier registration; Purchase Request Rejection; PO
• Amendment; PO Closure
• Coordinate Non-Conformity Report (NCR) activities:
• Receive discrepancy reports for rejected materials after received goods are inspected at warehouse.
• Update NCR register.
• Liaise with suppliers and end user regarding received item in quarantine.
• Work closely with Material Coordinators and Inventory Specialists to update and review and where necessary update part numbers and descriptions.
• Closely work with offshore planners, on request organize departure of materials for physical check to end user’s.
• Analise every NCR versus purchase order, involve buyer where additional information is needed, get response from end users about acceptability of the delivered item and instruct warehouse clerks to complete
• NCR as per decision made.
• Have timely meetings with suppliers, discuss ways of working on how to maintain correct materials being delivered on site.
• Preparing weekly report about status of NCR’s.
• Regular Visits to New Base Warehouse and Sangachal Terminal.
• Closely work with Freight Forwarder on issues involved in investigating damages and lost items.

EXPERIENCE & QUALIFICATION:

• Minimum 5 years’ experience in procurement field with hands on experience in tendering and tactical buying
• Demonstrate proactive communication, stakeholder management skills and ownership of the tasks
• Strong team working and constructive skillset
• Ability to manage dramatically changing scope of the work
• Demonstrate compliance to the company processes, procedures and values

• Bizi izləyin:
• 
• 
• 
• 
•